The Importance of Thank-You Notes

A simple thank-you note to your job interviewers is an easy way to stand out from the crowd of applicants. With a thank-you note, you prove to an employer that you’re truly excited about the role. You give hiring managers one more proof-point that you’re professional and that you would be a positive addition to their team culture. 

Beyond the signal and data a thank you note leaves a hiring manager feeling appreciated and feeling good. A hiring manager is much more likely to remember you and see in you a positive light when they know you appreciate their efforts and time.   

Below, we’ve combined our team’s tips and a template for your next thank you to your future employers. 


Overview:

Thank-you notes should be short and sweet, and highlight specific takeaways from the interview. Start by thanking the interviewer for taking the time to meet with you and sharing insight on the position. Then, dive into 2-3 specific nuggets from the interview. These could include insights on company culture or performance, specific functions of the role, or a story about the interviewer’s time with the company. 

If you have any additional questions not asked during the interview, you can also include those below in a bulleted list. This portion is not necessary though and only recommended if you actually need an answer; do not ask a question just for the sake of asking a question. (Always ask yourself if you could address the question internally by doing research first.)

Finally, wrap with a pleasant concluding remark like “Have a great week/weekend,” and sign off with “thank you.”


When to Send:

All thank-you notes should be sent no later than 24 hours after the interview. Your interviewer may take much longer to respond, and in some cases they may not respond at all. 


Why Send a Thank-You?

There are many advantages to sending a thank-you note after an interview. Below are a few:

  • 80%* of HR employees find a thank-you note to be part of the deciding hiring factor.  
  • It brings up your name again. You’ll be fresh in your interviewer’s mind. This is especially helpful if they have interviews with other candidates that day or week. 
  • It helps you stand out in a crowd. Roughly 75%* of applicants fail to send a thank-you after the interview. 
  • It demonstrates you are serious about the role.
  • A small gesture can go a long way. People like to feel appreciated. 


Other Tips:

  • Make sure, especially if sending to multiple interviewers in the same company, that you customize your thank-you note for whomever is receiving the note. 
  • When sending your thank-you note, see if you have had any other methods of communication with the individual first. (i.e. other email chains). Responding to a previous email chain (like the one confirming your interview) means your email will be less likely to get lost or go to spam.
  • Emailed thank-you’s are the primary method, especially in these socially distanced times, but handwritten thank-you’s are also a great option.

 

Template:

Hello (interviewer),

Thank you for meeting with me today to discuss more about (insert role at company), as well as sharing more on your background with (insert company). I really enjoyed hearing about the (example one: like friendly company culture or an item they shared from their background), (example 2), and (example 3). 

After the interview, I recalled a question I had about (insert question – i.e. how the staffing model is designed for matching clients to employees) and was wondering if you could share any additional insight. 

Have a great rest of the week and thank you again for your time!

Many Thanks,

(name)

Conclusion:

Successfully completing an interview is an accomplishment all on its own. Increase your chances making it to the next round by spending a few minutes writing a thank-you to your interviewer(s). These notes are not only a great way to stand out in the competitive interview process, but also help you reflect on your experience with the company, ensuring whether this is the right career move for you.

 

* Source: Accountemps